Immigration Administrative Assistant - London

Emigra Worldwide is one of the largest Global Immigration services provider, with offices in fourteen countries and  services across 110 countries.

The Administrative Assistant role provides support to the Immigration teams in London. The role is critical to the operations and delivery of immigration services to our clients. This demanding, fast paced, multi-disciplinary role would suit someone whose core skills lie in multitasking and working under tight deadlines.

Job Title

Immigration Administrative Assistant

Location

London, United Kingdom

About the role

Responsibilities include (but are not limited to):

Office Administration

  • Prepare correspondence covering letters
  • Responsible for monitoring main phone line and ensuring inquiries are forwarded to the correct staff
  • Assist with photocopying, scanning and document certification
  • Record team absences, leave dates, use of the meeting rooms, training days & sick days
  • Arrange couriers, post and fast-track appointments
  • Assist with organisation of team events
  • Take and distribute team meeting minutes
  • Place stationery and grocery orders
  • Assist with booking training sessions
  • Upload documents to internal systems
  • Manage the running of the admin case trackers
  • Assisting with updating internal documentation
  • Other impromptu requests

Immigration Administration Support

  • Assist with drafting immigration application forms and advice documentation
  • Sending Partner Instruction Forms
  • Assisting with any project work
  • Create and save files on the server as well as compliance, retention, case document files and retrieve hard copy immigration files
  • Case work such as internal case requests and client facing consular business.
  • Entry visa applications submitted in the UK or various other European locations (i.e. Saudi business visa application submitted in the UK or Belgium)
  • Case work such as internal case requests and client facing document conditioning work in the UK or various other European locations (i.e. legalising a police clearance certificate or birth certificate in the UK or Spain).
  • Preparing cases for closure
  • Book and monitor submission appointments
  • Make payments for visa applications, payment sheets and premium service
  • Monitor and coordinate case submission calendar

Finance

  • Process invoices, following invoicing protocols and monitor Admin UK email inbox
  • Supporting accounts payable with filing and other ad hoc duties
  • Manage petty cash

Salary

Competitive + Benefits.

Requirements

Previous experience working in an immigration environment is essential.

You must hold the appropriate right to work in the UK.

To apply, please email careersgroup@emigra.com with the subject line: Application for Immigration Administrative Assistant UK.

Regretfully, due to high volume of applicants we are not able to respond to everyone.