Malaysia – Expatriate Services Division Change in Requirements

What has changed

Announced in late March 2017, and effective immediately, companies are now required to update their information in the Expatriate Services Division (ESD) portal on a yearly basis. Previously, companies were only required to submit corporate documents during initial registration with the ESD. During this yearly update, companies will also be required to file a copy of relevant company forms, duly certified by the Companies Commission of Malaysia (CCM) in respect of the change(s). Presently, the documents are required to be filed manually at the ESD authorities office in Putrajaya. These documents may be filed electronically in future when the system is set up for this purpose.

Additionally, beginning August 1, 2017, the Malaysian authorities will process Employment Pass (EP) applications based on the latest company information in the system. If the company information has not been updated, the authorities will return the EP application requesting the company to first update the information in the system.

Who is affected?

  • All clients currently registered with the ESD portal

What to expect

Companies are now required to update their information in the system on a yearly basis. This is done by the company purchasing the SSM (Suruhanjaya Syarikat Malaysia), also commonly referred to as CCM (Companies Commission Malaysia) and uploading required information in the e-info function. The SSM e-info provides full details of the company: address, business activities, shareholdings, directors, and financials. Once purchased, the information will be automatically uploaded into the ESD system.

In addition, if companies experience changes after the last update, such as change in name or change in business address, the company is required to file the necessary updates into the SSM system under the e-info function.

What you need to do                                                                                                                                       Planning ahead

  • Contact your Emigra Worldwide representative for further details on how these updates may impact you or your client.